Email Notifications Guide

Event Detection

Business events trigger notification system (low inventory, high sale, etc.)

Configuration Check

System verifies notifications are enabled for the specific event type

Delivery Decision

If online: send immediately | If offline: queue for later delivery

Automatic Processing

When connection returns, queued emails are sent automatically

Create EmailJS Account

• Visit EmailJS.com
• Sign up for a free account (200 emails/month)
• Verify your email address
• Complete account setup

Configure Email Service

• In EmailJS dashboard, click "Email Services"
• Click "Add New Service"
• Choose your email provider (Gmail, Outlook, Yahoo, etc.)
• Follow provider-specific authorization instructions
• Save your Service ID (format: service_xxxxxxx)

Create Email Template

• In EmailJS dashboard, click "Email Templates"
• Click "Create New Template"
• Configure template with required variables (see template example below)
• Save and note your Template ID (format: template_xxxxxxx)

Get Public Key

• In EmailJS dashboard, go to "Integration"
• Copy your Public Key (User ID)
• This key is safe to use in browser applications

Required Template Variables

Template Settings:

• Subject: {{subject}}
• From Name: {{store_name}}
• From Email: Your dispensary email
• To Email: {{recipient_email}} or hardcoded address

Email Content Template:

Event Type: {{event_type}}
Time: {{timestamp}}

{{message}}

---
Sent from {{store_name}} POS System
Location: {{store_address}}
Contact: {{store_phone}}

Configure in TrafficPOS

Navigate to Admin → Notification Settings

• Service ID: Your EmailJS service identifier
• Template ID: Your email template identifier
• Public Key: Your EmailJS public key
• Recipient Email: Where notifications should be sent
• Store Information: Name, address, phone for template

Test Configuration

• Enable "Email Notifications" toggle
• Click "Send Test Email" to verify setup
• Check recipient inbox for test message
• Verify all template variables populated correctly

Individual Notification Settings

Navigate to Admin → Notification Settings → Individual Notifications

Each notification type can be configured with:

• Enabled/Disabled: Master toggle for each notification
• Custom Thresholds: Dollar amounts, stock levels, time schedules
• Frequency Limits: Prevent notification spam
• Recipient Override: Different email for specific notifications
• Priority Level: High, medium, or low priority classification

Send to Multiple Recipients

Option 1: EmailJS Template Configuration

• Use CC/BCC fields in your EmailJS template
• Add multiple email addresses separated by commas
• Configure different recipient lists for different notification types

Option 2: Multiple Notification Rules

• Create separate notification rules for different recipients
• Assign different priorities and thresholds
• Customize content for different audience types

Advanced Template Configuration

• Multiple Templates: Create separate templates for each event type
• Conditional Logic: Use EmailJS template conditions
• Custom Branding: Add logos, colors, and formatting
• Rich Content: HTML formatting and styling
• Dynamic Content: Include relevant business data

Extended Notification Systems

EmailJS can integrate with:

• Slack: Email-to-Slack forwarding for team notifications
• SMS Gateways: Email-to-SMS for urgent alerts
• Ticketing Systems: Automatic ticket creation
• CRM Platforms: Customer relationship management integration
• Business Intelligence: Data analytics and reporting tools

Efficient Notification Management

• Set Reasonable Thresholds: Avoid notification spam
• Consolidate Similar Events: Group related notifications
• Use Daily Summaries: Instead of individual alerts for high-frequency events
• Monitor Email Quota: Track usage to avoid limits
• Prioritize Critical Alerts: Focus on business-critical notifications